Registration Roadmap & Provider Standards
Accommodation Registration & Guidelines
Clear, transparent instructions on how to register with Student Accessibility Services, submit qualifying medical documentation, and activate semester accommodations.
Proactive Registration Recommended
Accommodations are never retroactive. To ensure accommodations, testing adjustments, or housing considerations are active on day one of the semester, we strongly encourage submitting documentation at least 3 weeks prior to the start of classes.
Onboarding Roadmap
4 Steps to Establish Your Accommodations
Follow this collaborative process to establish reasonable accommodations with our accessibility coordinators.
Submit SAS Intake Application
Complete the online Student Accessibility Registration Form through your MyUB student single sign-on portal.
Upload Medical Documentation
Upload comprehensive diagnostic records from your licensed healthcare provider, psychologist, or medical specialist.
Interactive Intake Consultation
Meet with an SAS Accessibility Specialist (in-person or via Zoom) to discuss your functional barriers and approve accommodations.
Faculty Accommodation Notification
SAS generates your official Accommodation Letter, which you provide to your course instructors to activate classroom adjustments.
Clinical Standards
Medical Documentation Guidelines
Documentation must substantiate the need for each requested accommodation based on current functional impact.
Credentials of Evaluator
- Must be prepared by a licensed medical, psychological, or educational professional
- Evaluator must be qualified in the specific area of disability
- Cannot be completed by an immediate family member
- Must be on official clinical letterhead with signature and license numbers
Diagnostic Specificity
- Formal DSM-5 or ICD-10 clinical diagnosis
- Description of diagnostic tests, clinical observations, and evaluations
- Assessment of current functional limitations in an academic environment
- Expected duration, progression, or stability of the condition
Recency of Evaluation
- Psychological/psychiatric conditions: Within past 12 months
- Learning disabilities (ADHD/LD): Comprehensive evaluation within past 3 years
- Permanent physical/sensory conditions: Updated as requested
- Clear recommendations linking requested accommodation to impairment
Self-Service Forms
Forms, Accommodated Testing & Releases
Essential forms to manage your accommodations throughout your college career.
Accommodated Testing Exam Reservation
Reserve your reduced-distraction testing carrel for midterm and final examinations.
- Submit exam reservation request at least 3 business days prior to test date
- Final exam reservation deadline is 2 weeks prior to final exam week
- Testing staff coordinate exam delivery and pickup with your professor
- Secure lockbox storage for smartphones and backpacks during testing
- Exams administered strictly within authorized class time parameters
- Late arrivals result in deducted testing time
- Any academic dishonesty reported immediately to Academic Integrity board
- Noise-canceling headphones and earplugs provided upon request
Specialized Housing Accommodation Request
Medical requests for single rooms, private baths, or ground floor access.
- Submit Housing Accommodation Verification form by July 1 for fall semester
- Must document how residence hall living directly exacerbates condition
- Evaluated by University Disability Housing Committee
- Subject to residential space availability across Bodine, Barnum, Chaffee, Cooper
- Single room accommodation fee adjustments follow university policy
- Emotional Support Animal (ESA) registration and health vaccination forms
- Annual renewal required for non-permanent medical housing accommodations
- Coordinated with Office of Housing and Residence Life
Authorization for Release of Information
Permit SAS staff to consult with your private physician or mental health provider.
- Allows collaborative case consultation with treating medical doctors
- Confidential disclosure limited to academic accommodation requirements
- Protects student medical records under FERPA and HIPAA standards
- Student may revoke or limit release authorization in writing at any time
- Optional form used when documentation requires clarification
- Expedites accommodation approval for complex chronic conditions
- Enables coordination with UB Clinics or local Bridgeport hospitals
- Completed electronically via student portal
Semester Accommodation Renewal
Accommodations do not automatically transmit to new course instructors at the start of each semester.
Returning students must log into their SAS portal during the first two weeks of each term to request their updated Accommodation Letters for their new schedule of classes. Once generated, students discuss implementation with their professors.
- Simple 2-minute online renewal process at the start of each term
- No need to resubmit medical documentation for permanent conditions
- Schedule a follow-up consultation if accommodations need to be added or adjusted
- Mid-semester adjustments supported if academic demands or health needs evolve
Who pays for the cost of obtaining medical documentation?
The student is responsible for any fees associated with obtaining medical evaluations or psychological testing from their private healthcare provider.
Can I request accommodations for temporary conditions like a broken arm?
Yes! SAS provides temporary accommodations (such as peer note-takers, scribe assistance, and campus shuttle access) for students recovering from surgeries or injuries.
What if a professor refuses to provide my approved accommodations?
Contact Student Accessibility Services immediately. Our coordinators will contact the instructor and academic department chair to resolve any implementation hurdles.
Student Accessibility Services Onboarding
Located on the 2nd Floor of Wahlstrom Library inside the Heckman Learning Commons.